January 2012

Quarters to Semesters Update 

January 2012

Countdown to Semesters!!
5 months and counting
Semesters start on June 18, 2012

Dear Colleagues,

We hope your New Year is off to a fine start. This time next year we will have just begun our spring semester. Starting a “spring” term in the early days of January will surely affirm that warmer temperatures are on the way.

In this and forthcoming editions of QSU, we are bringing you information and updates directly from some of the offices that are most engaged in readying the university for the transition to semesters. Vice President of Student Life Javaune Adams-Gaston and university CIO Kathleen Starkoff have already provided us with overviews of how their offices are preparing for the shift. This month, we have asked Vice President for Strategic Enrollment Planning Dolan Evanovich to discuss the conversion from the perspective of his office.

Getting Ready for Semesters: The Office of Strategic Enrollment Planning.
By M. Dolan Evanovich, Vice President, Office of Strategic Enrollment Planning

Like nearly everyone at the university, Enrollment Services is (and has been) working hard to prepare for the switch to semesters. I think it’s fair to say, however, that the Office of the University Registrar (OUR) has as big a role in the switch as any part of our university and so, accordingly, my contribution to QSU will appear in two installments, the first dedicated to an update from OUR.

So, what is the Registrar currently doing on the semester front?

  • Building the course catalog for all the courses that have now been approved for the conversion
  • Finalizing significant fee and systems changes for the conversion
  • Beginning to build thousands of course pre-requisites in the SIS
  • Working closely with departments as they build course scheduling information for Su’12 and Au’12 in SIS (registration begins in April)
  • Rewriting reports and data sources to accommodate the conversion
  • Finalizing the academic records conversion which goes into place in April

Recent milestones reached by OUR include:

  • The release of more than 600 semester-based degree audits for the conversion; and transitional (referred to as “home-to-home”) audits to aid students and advisers with the academic program transition
  • The release of course articulation tables (the course conversion guide) to show the translation/course equivalencies between quarter and semester courses
  • Completing a rebuild/rewrite of the student athletic system within SIS

Clearly, this is an exciting time in The Office of the University Registrar. I’ll be back in another issue with the latest conversion news from Graduate and Professional Admissions, Undergraduate Admissions and First Year Experience, The Office of Student Financial Aid, and The Student Service Center.


Tuition and fee payment reminders: quarters v. semesters. The cost of tuition and fees will not be affected by the shift to semesters (see the Pledge to Students). On the semester calendar, however, students will have two tuition/fee payments per year instead of three. The tables below illustrate the undergraduate tuition and fee payment schedule on quarters and semesters. Please note that both tables use current academic year costs for purposes of this comparison.

PER QUARTER: COLUMBUS CAMPUS,
BASED ON AY2011-12 BILLED
EXPENSES

Billed expenses*

Ohio resident

Nonresident

Tuition and fees**

$3,245

$8,210

Typical room and board

$3,760

$3,760

* Fees are generally due 7 days prior to the beginning of classes each quarter: mid-September for autumn, late December for winter, and late March for spring.

** Technology and/or program fees are not included in these basic charges.

PER SEMESTER: COLUMBUS CAMPUS,
BASED ON AY2011-12 BILLED EXPENSES

Billed expenses*

Ohio resident

Nonresident

Tuition and fees**

$4,867

$12,315

Typical room and board***

$5,859

$5,859

* Fees will generally be due 7 days prior to the beginning of classes each semester: mid-August for autumn and late December for spring.

** Technology and/or program fees are not included in these basic charges.

*** Dining plans are being restructured. Exact comparisons cannot be made between quarter-based and semester-based rates.

It is important for students to realize that they will make fewer payments on the semester system, but those payments will be for larger amounts each time. Students will also want to bear in mind that, like tuition and fees, financial aid on the semester system will be split into two payments instead of three. Like tuition, the semester conversion will not affect the amount of a student’s financial aid.

Continuing students and semesters. The following information is for students who started at Ohio State on quarters but will finish on semesters.

  • Students with quarter courses should plan to work closely with their academic advisor to ensure a smooth transition to semesters. Many completed quarter courses have a semester “equivalent” that will apply automatically in a degree audit. For the quarter courses without a semester equivalent, it is vital that students work with their advisor to make sure the quarter courses are applied to the degree audit by exception. Working with an academic advisor will also avoid a student’s inadvertently repeating coursework.
  • Students who started on quarters and will finish on semesters should be aware that their transition audits are a work in progress. They should work closely with their advisor for the most current information. The goal is to avoid delaying graduation because of the semester conversion.
  • Students must follow established guidelines/deadlines for applying to graduate so that academic units have time to ensure that everything is in order and all requirements have been met.

This issue of QSU has focused on a number of issues of special importance to students. Let us close, then, by reiterating the crucial role of the academic advisor as we move to semesters. In fact, students should schedule an appointment with their advisor right away to plan their fall, 2012, semester courses. Scheduling for the fall semester will take place this spring.

Cordially,

 W. Randy Smith
Vice Provost for Academic Programs and Co-Chair,
Semester Conversion Coordinating Committee

 Steven S. Fink
Associate Executive Dean,
Curriculum and Instruction,
College of Arts and Sciences, and Co-Chair,
Semester Conversion Coordinating Committee

Questions or comments about the transition to the semester calendar?
Contact Assistant Provost Jay Johnson, johnson.1043@osu.edu