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Below are answers to some frequently asked questions about the Faculty Center. If you have additional questions, please submit them to sis@osu.edu or use the Ask Us link.
Accessing/Navigating the Faculty Center
Class Rosters/Wait Lists
to download a Class Roster (or other list) as an Excel file. Is this also necessary on a Macintosh computer?Notifications
Grades
SIS and Carmen
Enrollment
Advising
FERPA
Term Numbering
What information is available through the Faculty Center in the SIS?
The Faculty Center provides instructors with access to class and grade rosters, the Schedule of Classes, and an easy way to e-mail the students on a roster. Instructors who are also advisors will be able obtain detailed information about their advisees’ academic history. A drop-in advisee feature allows for temporary access to a student’s academic information. Full step-by-step procedures are available in the Faculty Center Reference Guide,
https://assist-erp.osu.edu/sis/WebHelp/facultycenter/.
How can I get to the Faculty Center?
The Faculty Center is linked prominently from the Faculty & Staff page of Buckeye Link, buckeyelink.osu.edu. Simply click the Faculty Center link and sign in using your OSU Internet Username (name.#) and Password.
Is the Weekly Schedule automatically generated? What do the colors (Green, Orange, etc.) signify?
The Teaching Schedule and Weekly Schedule list the classes you have been assigned to teach, so they could indeed be considered “automatically generated.” The colors are chosen by the system solely to create visual contrast between classes--they have no particular significance.
Will my teaching assistant(s) also have access to my classes in the Faculty Center?
Yes, if they are listed as one of the instructors for the class in the Schedule of Classes (Master Schedule), they will have access to the class through the Faculty Center.
What if my teaching assistants are not listed as an instructor for the class in the Schedule of Classes (Master Schedule)? Is it possible to add them so they have access to the class in the Faculty Center?
Yes. Your department’s class scheduling contact can add your teaching assistants to the class in the Schedule of Classes.
How do I get access to the Faculty Center?
Anyone who is listed as an instructor for a class in the Schedule of Classes (Master Schedule) will be granted access to the Faculty Center.
What password do I use to access the Faculty Center?
Use your OSU Internet Password. Refer to https://acctmgt.service.ohio-state.edu/Password.html if you have questions about your OSU Internet Username and Password.
What if I don’t know/forgot my password?
Refer to https://acctmgt.service.ohio-state.edu/Password.html if you have questions about your OSU Internet Username and Password.
Do I have to change my password periodically?
No, but you are free to change your password whenever you wish. For more information about your OSU Internet Username and Password, refer to https://acctmgt.service.ohio-state.edu/Password.html.
How can I get my class rosters?
Class rosters are available through the Faculty Center by clicking on the class-roster icon next to the class; see https://assist-erp.osu.edu/sis/WebHelp/facultycenter/fc_view_class_roster.html for more information. Class rosters are also available through the Carmen Classlist.
See http://telr.osu.edu/carmen-help/instructors/classlist_overview.htm for more information.
In the past, faculty could obtain rosters from the Registrar’s web site without MARX access. Is this still available?
That application will be removed since it was part of the legacy system (MARX). You will obtain your class and grade rosters through the SIS Faculty Center.
What if someone else gives me my class rosters?
Each college or department has a class scheduling contact who has access to class rosters for the unit’s classes.
Is there a potential problem with Faculty Center notifications being caught in spam filters?
Spam filtering is a complex issue, but we don’t anticipate any widespread problems. Ohio State’s spam filters are configured to pass any email originating from the osu.edu domain. Since SIS Faculty Center notifications are sent “from” the originating instructor (name.#@osu.edu), these should not be trapped by the spam filter.
Why do I need to post my final grades in the SIS, and what does that mean?
The SIS is the system of record for enrollment information. Beginning Summer 2009, all grades must be posted in the SIS. Instructions for posting grades directly in the SIS are available at
https://assist-erp.osu.edu/sis/WebHelp/facultycenter/fc_post_final_grades.html. You can also continue to send grades from your Carmen course and then verify them in the SIS.
See http://telr.osu.edu/carmen-help/instructors/grade_submit_to_registrar.htm for more information.
What is the SIS Faculty Center Gradebook?
The SIS Faculty Center Gradebook is a method of tracking and maintaining students’ grades for assignments and is a separate tool from Carmen.
What are the similarities and differences between the Carmen Grades tool and the SIS Gradebook, including how information is displayed to students?
Both the Carmen Grades tool and the SIS Gradebook allow instructors to monitor progress by assignment and to obtain cumulative grade information that can then be uploaded directly to the SIS final grade roster. In both systems, you can keep track of assignments by categories, adjust the overall grading scale, weight individual assignments for the final overall grade, access your class rosters, limit students’ views of certain elements of the gradebook, create extra credit assignments, make notes for students to see, and limit students’ access to certain notes. The SIS gradebook does not allow the ability to create quizzes, auto-grade them, and have the grades populate the gradebook. The Quiz and Dropbox functions that allow students to submit assignments and automatically record them in the gradebook continue to be available in the Carmen system. See http://telr.osu.edu/carmen-help/instructors/guide.html for more information about using Carmen tools.
What is the Enrollment Appointment?
This is the opening/ending date and time during which a student can enroll in or drop classes (equivalent to the current Registration Window).
Students can currently see their grades by assignment in Carmen. Will they be able to see grades by assignment in the SIS?
Yes, if an instructor chooses to use the SIS Faculty Center Gradebook, students will be able to click on Assignments in their Student Center to see their Gradebook information..
Is use of the SIS Gradebook required?
No—it is offered as option to other tracking methods for faculty who prefer it.
Can I still use Carmen for Grades?
Yes, the Carmen Grades tool will still be available.
For more information, see http://telr.osu.edu/carmen-help/instructors/grade_overview.htm
Will the Faculty Center communicate with Carmen for class rosters and grades?
Class rosters will continue to be available in the Carmen Classlist. Grades can still be sent from Carmen to the SIS, but the instructor will need to verify and post the grades within the SIS Faculty Center. This process has not changed within Carmen, though the verification process in the SIS is somewhat different. For information about submitting final grades through the Carmen Grades tool, see http://telr.osu.edu/carmen-help/instructors/grade_submit_to_registrar.htm. For information about how to export grades from Carmen to be uploaded manually into the SIS, see http://telr.osu.edu/carmen-help/instructors/GRADE_Export_to_CSV_from_grades.htm
What if I track all my grades in a spreadsheet?
The SIS Faculty Center includes an option to upload final grades from a spreadsheet that is formatted correctly. Refer to https://assist-erp.osu.edu/sis/WebHelp/facultycenter/fc_post_final_grades.html for more information.
Refer to this document for more information about uploading grade rosters to Carmen.
What if someone else usually enters grades for me?
Another person, such as a teaching assistant, can enter grades for you if he or she is listed in the SIS as an instructor for the class with grade posting capability; however, you will still need to review and post the final grades. There may also be someone in your department with administrative grade posting access who can enter and post grades for any course in the department.
Can my teaching assistant post my grades?
If your teaching assistant is set up in the SIS as an instructor for the class with grade posting capability, he or she can enter the grades and mark them ready for your review, but only you can post them. There may also be someone in your department with administrative grade posting access who can enter and post grades for any course in the department.
Will students have the ability to look up past grades?
Yes, past terms are available. Students will be prompted to choose the term they wish to view when they click “View Grades.”
How do I know if there is a wait list for my class?
The SIS Faculty Center class roster allows you to filter class enrollment by various criteria, including wait listed, dropped, and graduating students. For more information, refer to
https://assist-erp.osu.edu/sis/WebHelp/facultycenter/fc_view_class_roster.html.
Can I see how many and which students are on my class wait list?
The SIS Faculty Center class roster allows you to filter class enrollment by various criteria, including wait listed, dropped, and graduating students. For more information, refer to
https://assist-erp.osu.edu/sis/WebHelp/facultycenter/fc_view_class_roster.html
If a student wait lists several times for the same course, do they show up once or multiple times?
The student will appear in each section for which they have wait listed. A report is being designed to remove duplicates and give a more accurate account of course demand.
How will students be notified when they are entered in a wait listed class?
A student who is systematically moved from the wait list into a class will be sent an email informing the student that he or she is enrolled in the class.
How do I know who in my class are graduating students?
The SIS Faculty Center class and grade rosters allow you to view class enrollment by various criteria, including wait listed, dropped, and graduating students. For more information, refer to
https://assist-erp.osu.edu/sis/WebHelp/facultycenter/fc_view_class_roster.html
Are there changes to grades as a result of the SIS?
The missing grade designator of an asterisk (*) will now be “No Grade” (NG).
When is the Grade Roster made available?
During the 5th week of the term.
Have any grading policies changed as a result of the SIS?
No. Any grading policy changes would need to be approved by the University Senate, per university policy.
If an Incomplete (I) grade is extended what is the process?
The process remains the same. An Extension of Incomplete form must be completed, approved and forwarded to the Registrar’s Office for them to make the change. The “IX” grade should never be assigned as part of the grade posting process.
Can I see information about students whom I advise?
The SIS Faculty Center features an Advisement tab that provides access to advisee information for those instructors who also are advisors. For more information on viewing advisee information, refer to https://assist-erp.osu.edu/sis/WebHelp/facultycenter/fc_view_advisee_information.html.
Can faculty members that are not assigned advisor templates access advising information?
No; advising information is available only to instructors who are assigned an advisor template.
Who assigns advisees to faculty?
Each college/department has designated staff who make faculty/advisee assignments.
Can I see information for other students who are not currently my advisees, but who may be thinking about switching to my department?
Yes. For more information, refer to the “Drop-In Advisees” section of
https://assist-erp.osu.edu/sis/WebHelp/facultycenter/fc_view_advisee_information.html.
What is the FERPA indicator in the SIS, and what does it mean?
The FERPA indicator (
) denotes that a student has requested a restriction on the release of all her or his directory information. Ohio State’s policies on release of student information have not changed as a result of implementing the SIS. Refer to The Ohio State University's Policy Concerning Privacy and Release of Student Education Records
(http://www.ureg.ohio-state.edu/ourweb/more/Content/ferpa_pg1.html), maintained by the Office of the Registrar, for more information on FERPA.
How can students grant permission for sponsors or others to whom they want to give access to grade information, and how will I know this?
Students must submit written documentation to release information to a parent or third party. This release will be denoted by a positive service indicator.
Will I be able to see my advisees if I am not teaching?
Once listed on a class, an instructor will continue to have access to the Faculty Center, even for terms in which she or he is not teaching. Advisors who are not instructors may be granted access to the Student Services Center to obtain information about their advisees. The Student Services Center is linked prominently from the Faculty & Staff page of Buckeye Link, buckeyelink.osu.edu.
Will I have access to classes after the term in which the class was taught? Will I still be able to send e-mail to students on the roster after the end of the term?
Yes. You will have access to past classes, including the ability to send e-mail to students on the roster, indefinitely.
What is the rationale behind the SIS term numbering scheme (0 = winter, 2 = spring, 4 = summer, and 8 = autumn)?
During development, consultants with experience at other institutions recommended that space be left between terms to provide flexibility. Additional spacing was suggested between summer and autumn terms as this is where changes are most likely to occur.
On a PC using Internet Explorer, it necessary to hold down the CTRL key when clicking to download a Class Roster (or other list) as an Excel file. Is this also necessary on a Macintosh computer?
No. Holding down the CTRL key is a workaround specific to Internet Explorer on the PC. It is not necessary with any other browser/operating system combination.
I use a Mac computer and my class rosters are not printing correctly.
As a Mac user you have a couple of different options.
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