Emergency Pass for summer term

Faculty and Staff — April 16, 2021

Emergency Pass for summer term

Dear Colleagues,

The university has decided to extend the Emergency Pass grading system through summer term 2021 to assist our students.

This decision, which was approved by the Council on Enrollment and Student Progress and the Senate Steering Committee, reflects the exceptional circumstances caused by the COVID-19 pandemic. While we look forward to substantially reactivating our campuses in the fall, the summer term will remain a transitional period for the university.

Under the Emergency Pass system, a PE grade will be applied when:

  • Undergraduate students earn what would normally be a D+ or D grade.
  • Graduate students earn what would normally be graded C+, C, C-, D+, or D.

Students who receive PE marks will earn credits toward the number of hours required for a degree but the grade will not be computed in their point-hour average. Students will receive a normal letter grade above these marks. They will receive an NP mark if they fail a course or an NEN mark if they stop attending a course.

The Emergency Pass system does not affect instances in which certain grades are required for progression in a sequence or admission to a program, or policies that determine academic standing. Accommodations to allow use of PE grades in these cases will remain at the discretion of the individual program or college.

The Emergency Pass system was implemented for the first time in spring semester 2021. The university will be sharing information about the grading policy with students who are registered for summer term courses and through other communication channels. More information on the PE grading system is available on the OAA website


Bruce A. McPheron, PhD
Executive Vice President and Provost