For any position that carries tenure (tenured associate professors and professors—including chairs, deans, and executive-level positions), the relevant dean’s office will collect an authorization and disclosure form from each finalist before they participate in on-campus interviews. This form permits the applicant’s current and former employer(s) to share information with Ohio State about final findings of employment-related misconduct or disciplinary proceedings against the applicant and/or any pending investigations.
The college will share the name of the finalist with the vice provost for academic policy and faculty resources, who will contact the candidate’s current and past employer(s). The authorization and disclosure form will be kept on file in the Office of Academic Affairs.
- If the employer provides Ohio State information indicating no findings, disciplinary proceedings, or pending investigations, the vice provost for academic policy and faculty resources will inform the dean.
- If the employer provides Ohio State information indicating that there are findings, disciplinary proceedings, or pending investigations; or insufficient information has been disclosed providing an incomplete record of applicant’s history, the university will review and evaluate the information and make a decision about next steps.
In addition to the request for information from an applicant’s current and past employer(s), language will be included in each letter of offer indicating the candidate’s responsibility to disclose any previous findings and/or pending investigations and indicating that failure to disclose such findings or pending investigations could lead to immediate termination.