1. Policies, Guidelines & Forms
  2. Policies and Procedures Handbook

Policies and Procedures Handbook

OAA Policies and Procedures Handbook

This handbook contains the policies and procedures promulgated by the Office of Academic Affairs. It is updated every spring or in response to a change to the Rules of the University Faculty and Bylaws of the Board of Trustees. In the 2011 revision, policy language contained in volume 2 was made into stand-alone policies. The remaining material was moved to volume 1.

Complete Handbook (Vols. 1-3)

Handbook and Related Documents

Introduction Volume 1, Chapter 1: Governance Documents Volume 1, Chapter 2: Unit Administration Volume 1, Chapter 3: Appeals Volume 1, Chapter 4: OAA Administration Volume 3: Promotion and Tenure
Core Dossier Outline (PDF) Core Dossier Outline (Word) POD Duties P&T FAQs Chapter 6 Chapter 7 P&T Workshop Presentation Form 105 - Dossier Checklist P&T Dividers Virtual P&T Guidelines 2020-2021 Guidelines and Resources for Faculty Reviews 2020-21
Policy on Faculty Annual Review and Reappointment Policy on Faculty Appointments Policy on Faculty Compensation Policy on Faculty Conflict of Commitment Policy on Faculty Fellow Appointments Policy on Faculty Paid External Consulting Policy on Faculty Professional Leave Policy on Faculty Recruitment and Selection Policy on Faculty Special Assignment

Applicable Policies from the Office of Human Resources and the Office of Research

Reemployment of Faculty and Staff Policy on Faculty Financial Conflict of Interest
Parameters and Criteria for Rehiring Paid Leave Programs STRS Reemployed Retiree Notification Unpaid Leave

Sample Documents

Patterns of Administration

Sample POA Document - College (PDF) Sample POA Document - College (Word) Sample POA Document - TIU (PDF) Sample POA Document - TIU (Word)

Appointments, Promotion & Tenure

Sample APT Document - College (PDF) Sample APT Document - College (Word) Sample APT Document - TIU (PDF) Sample APT Document - TIU (Word)

Letter 101: Assistant Professor 
Letter 102: Associate Professor/Professor with Tenure 
Letter 103: Associate Professor/Professor without Tenure 
Letter 104: Assistant Professor with Prior Service Credit 
Letter 105: Assistant Professor at a Regional Campus 
Letter 106: Instructor 
Letter 107: Clinical Appointment
Letter 108: Research Appointment 
Letter 109: Visiting Faculty 
Letter 110: Clinical Practice Faculty 
Letter 111: Tenure-track Title <50% 
Letter 112: Assistant Professor with Joint Appointment (including sample MOU) 
Letter 113: Assistant Professor with Alternate Start Date 
Letter 114: Returning Faculty Retiree
Letter 115: Lecturer (One Semester)
Letter 116: Lecturer (Two Semesters)
Letter 117: Lecturer (9-month)
Letter 118: Lecturer (12-month)
Letter 119: Associate Professor/Professor with Tenure (Incomplete Review)

Letter 201: External Evaluator 
Letter 202: Research Collaborator
Letter 203: External Evaluator for Clinical Faculty

Letter 301: From dean, college-level review completed (college that are TIUs)
Letter 302: From chair, TIU-level review completed (college w/ TIUs)
Letter 303: From dean, college-level review completed (college w/ TIUs)
Letter 304: From chair, university-level review completed

Letter 305: From dean, college-level review completed (college that are TIUs)
Letter 306: From dean, university-level review completed (college that are TIUs)
Letter 307: From chair, TIU-level review completed (college w/ TIUs)
Letter 308: From dean, college-level review completed (college w/ TIUs)

Annual Review Letters