Preparation of Proctorio Evidence for Cases of Alleged Plagiarism

Downloading alleged source(s) of Proctorio evidence

There are several avenues to collecting and documenting evidence from Proctorio for a COAM review. Most often, you may be able to export the data directly from Proctorio by exporting a report found in the Proctorio Gradebook. To do so, please follow the instructions below.

  1. Go to Proctorio

    Go to the Proctorio Gradebook in your Carmen course. Navigate to the student’s submission.

  2. Go to Time Of Alleged Incident

    On your screen, you will see a window with the captured images of the student’s proctored exam with descriptive text and the listed recording times in an adjacent window to the right. Scroll down to the time during the exam where the alleged incident occurred and select it.

  3. Add an Annotation

    To the right of this box there is a set of vertical icons. The fifth icon from the top looks like an open book with an exclamation mark. Click this icon to open an annotation window where you can describe the alleged violations. Once you have completed your description, select the save annotation button at the bottom of the annotation window.

  4. Add Additional Annotations (if necessary)

    If you have multiple suspicious or alleged instances, repeat the previous steps to annotate each concerning moment from the student’s proctored exam.

  5. Export Quiz Data

    Once annotations are completed, you will need to export the Quiz Data. To do this, return to the row of icons where you selected the annotation option. The very bottom icon is an Adobe Acrobat symbol. Once selected, it will allow you to generate a pdf of the recorded images and annotations. Select the types of quiz data you would like to export, making sure to select the Professor Annotations option. Then generate the PDF by selecting the Generate PDF button.

Once you have generated the pdf, it will automatically download to your computer and be available within your browser download history. In many instances, this could provide a means to share evidence of alleged violations. In the event that a pdf is not sufficient to capture the alleged violations, see below for options to record your screen.

Recording Alleged Source(s) of Proctorio Evidence

There are multiple tools you could use to record video evidence of academic misconduct within the Proctorio Gradebook in Canvas. We encourage you to utilize a screen recording tool that you are comfortable with, that will allow you to record and save a file that you can upload and share to COAM through box.osu.edu.

Important considerations for selecting an appropriate screen recording tool that faculty should keep in mind:
  • The tool should not automatically save the recording to any cloud-based software. Rather, it should allow you to automatically save (or choose the option to) save to your desktop. As academic misconduct evidence is FERPA protected data, storing it anywhere outside of Ohio State protected servers is prohibited.
  • While Mediasite has the capacity to record your screen, downloading and securing the video can be challenging. For this reason, we do not recommend using it for this purpose.
  • Recording from mobile or tablet devices is not possible, due to the limited functionality of the mobile Chrome browser.
Suggested tools:
  • Screencast-O-Matic

    • This is a free tool downloadable for both PC and Mac users. If on an Ohio State managed device, administrative permissions are not required to enable the desktop recorder.
    • The user-friendly interface allows you to select a portion of your screen to record for up to a maximum of 15 minutes.
      • Tip: Screencast-O-matic recommends selecting the 720p recording size.
    • This tool requires that you have an internet connection and to download a screen recorder. Once downloaded, the screen recorder is enabled from within your Screencast-o-matic account by selecting Start Recorder.
    • As a standard functionality, it highlights clicks and has an integrated audio tool (if using a microphone) to allow for voiceover descriptions.
    • Once recorded, you can select a specific section of the video or the entire recording to download to your desktop. Additionally, users designate where the recording is downloaded and what file type you would prefer to use (mp4 recommended).
    • While this is not a supported tool by Ohio State’s eLearning Support Team, there is a significant amount of tutorial and support documentation on Screencast-O-Matic website that can walk you through how it works and the options available within the tool. That information is available here: https://help.screencast-o-matic.com/ 
  • Native screen recorders on MacOS

    • Quicktime is the native and provided tool on all Mac OS devices.
    • Once opened, Quicktime will allow you to record your screen by choosing the New Screen Recording option from the menu bar. You will need to make sure to turn on the microphone function and select Show Mouse Clicks in Recording if those are functions important to demonstrating the requested evidence.
    • Once you stop recording, Quicktime will automatically open the recording. From there you can play, edit, and share the recording. For more instructions on using Quicktime, refer to this help article on apple.com: https://support.apple.com/en-us/HT201066
    • While this is not a supported tool by Ohio State’s eLearning Support Team, there is support documentation on Apple’s website. To learn more about how to use Quicktime on your device, check out this support article on apple.com.