Values and Ethics Survey
“What Ohio State does matters. And how we do it matters. When we are at our best, we make a real difference to people.” — Time and Change Strategic Plan
Dear Campus Community:
Together, we all make unique contributions to our Ohio State culture. As we look to move the university forward, it is important to collectively reflect on the values all of us share.
To better understand the common threads that tie our community together and help shape the expression of our values into a vibrant, just and collaborative culture that is continually improving, we are opening a dialogue to reaffirm and further develop our values as a campus community.
Through a confidential online survey, we are asking faculty, staff and students to provide their thoughts and feedback related to Ohio State’s culture and shared values. We count on your honest feedback to help enhance our student and employee experience, and inform, advance and integrate Ohio State’s ongoing and future efforts related to values and ethics.
We have partnered with the Ethics & Compliance Initiative (ECI), a nonprofit, external research organization and a recognized leader in the field of organizational survey work. All faculty, staff and students will receive a link to the survey in an email from ECI between September 23 and October 2, and will have until Tuesday, October 29, to complete it.
Outcomes from the survey results will help develop programs and resources to assist faculty, staff and students. We will share the survey results, which will be reported on a university and college/unit level, with the university community in a manner that protects individual confidentiality.
Thank you for your participation in this important effort and the contributions you make to our university community every day.
Bruce A. McPheron, PhD
Executive Vice President and Provost
Susan M. Basso
Senior Vice President for Talent, Culture and Human Resources
Vice President and Chief Compliance Officer
Ohio State is surveying faculty, staff and students to open dialogue about the community members’ shared values and ethics to better understand what guides their decisions and actions. The confidential survey will examine Ohio State’s ethical culture and shared values. The results will help university leaders focus ongoing and future efforts to ensure that Ohio State provides an open, ethical environment that further advances our core work of teaching, learning, research, and service.
This is an opportunity for faculty, staff and students to share their opinions and contribute to the Ohio State culture. Participation is critically important to capture the shared values of the Ohio State community. Input from the Ohio State community is critical to help determine priorities, identify ways to reinforce an ethical culture, and develop resources and support systems to help stakeholders recognize and respond to ethics and compliance issues if they arise.
The shared values survey is considered to be work performed by the employee, and departments should allow time for employees (including student employees) to complete the survey as part of their work responsibilities. Input from the community of people who work at Ohio State is essential to help determine priorities and participation is critically important to capture the shared values of the Ohio State community.
This survey is confidential, and no one at Ohio State will be able to identify you. To encourage members of the Ohio State community to be candid with their input, Ohio State contracted with an independent third-party organization to implement the survey. The Ethics and Compliance Initiative (ECI), a nonprofit organization based in Vienna, Virginia, will distribute the survey and collect data from participants.
ECI uses your email address to invite you to the survey. ECI will conduct the survey in a confidential manner that protects the identities of all participants. ECI will be the only ones who have access to the data at any time. At the conclusion of the survey, ECI will delete your email address. Responses will be aggregated and only summary data will be provided to Ohio State.
In order to protect employee confidentiality, ECI will only report out results if there are a sufficient number of respondents to protect confidentiality within the relevant demographic group. If a sufficient number is not met, ECI will not report information on that question to Ohio State. Responses for that group will be combined with others in order to protect the identities of participants.
ECI was selected because of its expertise in values and ethics assessments for organizations, particularly in universities similar to Ohio State. Founded in 1922, ECI is America’s oldest nonprofit organization devoted to the advancement of high ethical standards and practices in public and private institutions, and serves as a resource for institutions committed to a strong ethical culture. ECI researchers analyze current and emerging issues and produce new ideas and benchmarks, and ECI is a recognized leader in the field of organizational survey work.
ECI applies rigorous technical and organizational measures to protect confidentiality. Data for the survey is collected and managed by a third-party entity under contract with ECI. After a thorough RFP process, ECI carefully selected Qualtrics. Qualtrics is an industry leader in survey management, and is both GDPR and FEDRAMP certified. Upon conclusion of the survey, ECI securely downloads the responses to a server managed by OptfinITy, one of the leading managed service providers in the United States. All files are encrypted and password protected, and no party other than ECI has access to the raw data.
ECI will begin sending invitations when the survey opens on Sept. 23, 2019, starting with faculty and staff from September 23-26, and students from September 26 to October 2. The survey will close for all groups on Tuesday, October 29, 2019.
No, your email link will only work for you, not others.
The length of the survey will vary based on each participant’s responses. For example, if you select a certain answer to a question, you may be asked additional follow-up questions based on that answer. Thus the survey will take approximately 20 minutes depending upon the number of questions you are asked.
Yes. Results will be shared with the university community and used to evaluate shared values and additional ways to continually enhance the culture at Ohio State. The results will be reported on a university and college/unit level, and shared with the university community in a manner that protects individual confidentiality.
The data will be shared on a university-wide level and at the college and unit level as long as respondents’ identities can remain protected according to ECI’s rigorous confidentiality standards.
You can access these FAQs and Help pages at any time by clicking on the appropriate link at the bottom of any survey page. If you need further assistance or have other questions about the survey, please contact ECI’s Helpdesk via email at email@example.com or via phone by calling ECI’s toll-free number in the United States, 800-777-1285, Monday through Friday between the hours of 9 a.m. and 5 p.m. Eastern Time.
Ohio State is surveying all faculty, staff and students to open dialogue about community members’ shared values and ethics to better understand what guides their decisions and actions. The confidential survey will examine Ohio State’s ethical culture and shared values to further advance the university’s core work of teaching, learning, research and service. Input from the Ohio State community is essential to help determine priorities, identify ways to reinforce an ethical culture, and develop resources and support systems to help stakeholders recognize and respond to ethics and compliance issues if they arise.
Additionally, there are numerous ongoing initiatives that focus on values and ethics throughout the university, as well as in the Wexner Medical Center, colleges, and units. Through the university’s most recent accreditation process in 2017, however, it was recognized that the university did not have a strong methodology for measuring the effectiveness of such efforts. Ohio State engaged ECI to develop an appropriate survey to research our shared values and areas of strength, in order to better link these ongoing initiatives and leverage best practices across the institution.
While this type of survey has not been previously conducted, the survey does use some questions from prior university surveys.
Yes. We expect to repeat this survey in approximately three years.
The survey is substantively identical for everyone. Because there are minor variations in terminology regarding college/unit structure, there are different versions for staff and for faculty, both at the Columbus campus and for the regional campuses, as well as different versions for undergraduate and graduate/professional students.
The university’s values are:
- Diversity in people and of ideas
- Access and affordability
- Collaboration and multidisciplinary endeavor
- Integrity, transparency, and trust
The university’s full mission, vision, values and goals statement is available here. In addition, the Wexner Medical Center and colleges have identified additional values specific to their unique roles within Ohio State. One of the objectives of this survey is to obtain data on the values we share and think are most important, in our day to day work, as a community.
Managers should work with their employees to determine what alternate methods may be available to take this survey. Some colleges and units may have additional computers and iPads available to accommodate employees without regular access to computers or iPads. Additionally, the survey is optimized for mobile devices and can be completed on any smartphone or tablet as well as computers.
Yes, the survey is optimized for mobile devices and can be completed on any smartphone, tablet or computer.
Participants should check for an email from firstname.lastname@example.org or email@example.com in their spam/junk folder. If you do not find an email, please contact the ECI Help Desk by emailing firstname.lastname@example.org or by calling 800-777-1285. The ECI Help Desk phone line is open weekdays from 9 a.m. to 5 p.m. Eastern Time.