Timeline for Dean Reappointment Review

Date

Week of XX/XX/XXXX

Steps

  • Senior vice provost (SVP) provides dean with an overview of the reappointment review process.
  • Assistant vice provost (AVP) requests the college’s 5-year profile and financial scorecard.
  • The profile and scorecard are shared with the dean. SVP asks the dean to use these to develop a summary of their current term. The summary will be due eight weeks hence.
  • AVP works with Institutional Research and and Planning (IRP) to:
    1. Acquire email addresses for college faculty and staff
    2. Prepare the quantitative surveys for distribution.
  • AVP works with OAA Program and Event Management to set up the qualitative survey.

Weeks of [subsequent 2 weeks]

  • SVP extends invitations to the review committee.
  • SVP thanks the members for agreeing to serve and provides an overview of the process. SVP informs the provost and the dean of the constitution of the committee.
  • The committee’s three meetings are scheduled.
  • Provost announces review committee to the college.
  • Dean provides names of the leadership team members to be invited to Meeting Two. If the college has TIUs, chairs/directors are included in Meeting Two.
  • AVP contacts the leadership team and chairs/directors, as appropriate, with details.

Week of [2 weeks later]

  • College faculty and staff are notified about upcoming invitations to participate in qualitative and quantitative surveys.

Week of [1 week later]

  • College faculty and staff are invited to participate in the qualitative survey.

Week of [1 week later]

  • IRP conducts a quantitative survey of the college faculty and staff and university administrators. Results are due to OAA no later than [10 days after survey closes].

[mid-week]

  • OAA Marketing and Communications sends reminder to college faculty and staff regarding participation in qualitative survey.

[1 week later  at XX:XX a.m./p.m.]

  • Virtual qualitative survey of college faculty and staff is conducted. Results are collected during the virtual session.
  • AVP synthesizes the responses in narrative format.

[about 1 week later]

  • Dean’s prior term summary due.
  • The dean’s prior term summary, 5-year profile, financial scorecard, quantitative survey results, qualitative survey results, college strategic plan and college governance documents are posted to a Teams folder that is accessible for committee members
  • AVP begins initial draft of the committee’s report.

Week of [2 weeks later]

  • Meeting One — First review committee meeting (organizational) is conducted virtually.

Week of [1 week later]

  • Meeting Two — Second review committee meeting (with dean’s leadership team and chairs/directors, as appropriate) conducted virtually.
  • AVP adds information from Meeting One and Meeting Two to the draft report.
  • Draft report is posted in the Microsoft Teams folder for review and editing by the committee.

Week of [1 week later]

  • Meeting Three — Third review committee meeting (with dean) is conducted in person.
  • AVP works with SVP to finalize the draft report, which is posted in the Teams folder for review and editing by the committee.

[1 to 2 weeks later]

  • Proposed final version of the report is posted in the Teams folder.
  • SVP sends a Qualtrics survey to the committee to ascertain their approval of the report. If all are in agreement, the report is considered final. If more work is needed, additional edits are made to the report until there is consensus.
  • The committee report with recommendations is provided to the provost.
  • SVP shares the report with the dean.
  • AVP works with provost’s executive assistant to set a meeting for the provost and dean to discuss reappointment.

Upcoming Board of Trustees meeting or next

  • Review of appointment at Board of Trustees meeting.