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Vice Provost/Dean Reappointment Review

Reappointment Review Process

 

Reappointment Review Timeline 

Vice Provost/Dean of Undergraduate Education
Vice Provost/Dean of the Graduate School
Vice Provost/Dean of Online Learning

Date

Week of XX/XX/XXXX

Steps

  • SVP provides VP/dean with an overview of the reappointment review process. 
  • AVP requests VP/dean’s unit’s financial scorecard from the Office of Business and Finance. IRP compiles VP/dean’s five-year profile.
  • AVP works with IRP to acquire email addresses for the VP/dean’s associates and to have the administrator and associates quantitative survey prepared for distribution.
  • Provost alerts VP/dean’s unit about the reappointment review and informs them that they will be invited to participate in a survey of the VP/dean’s performance.
  • The scorecard and profile are shared with the VP/dean. SVP asks VP/dean to use this information to help develop a summary of their current term. The summary will be due 6 weeks hence.
  • SVP extends invitations to the review committee, consisting of a college/campus dean, a vice provost, and a faculty leader from the University Senate.
  • SVP thanks the members for agreeing to serve and provides an overview of the process. SVP informs the provost and the VP/dean of the constitution of the committee.
  • The committee’s one meeting is scheduled.

Weeks of [4 weeks later]

  • SVP sends VP/dean a heads-up about the launch of the survey and shares a copy of it.
  • IRP conducts a survey of university administrators and a separate survey of the VP/dean’s associates; results are due to SVP no later than [10 days after survey closes].

Week of [about 2 weeks later]

  • VP/dean’s prior term summary due.
  • The VP/dean’s prior term summary, 5-year profile, financial scorecard, and survey results are posted to a Teams box the committee is given access. 
  • AVP begins initial draft of the committee’s report.
  • SVP sends the faculty leader a questionnaire about the VP/dean’s leadership. Based on the data in the Teams box, the faculty leader provides responses to the questionnaire. 
  • The responses are posted to the Teams box.
  • The committee meets to discuss the VP/dean’s strengths and opportunities for improvement based on the data in the Teams box. The VP/dean joins the committee for the second half of its meeting. Following the departure of the VP/dean, the committee formulates a recommendation regarding reappointment.

Week of [1 week later]

  • SVP/AVP finalize the report, which is posted in the Teams box for review and editing by the committee.
  • A proposed final version of the report is posted in the Teams box.
  • SVP sends a Qualtrix survey to the committee to ascertain their approval of the report. If all are in agreement, the report is considered final. If more work is needed, additional edits are made to the report until there is consensus.
  • SVP submits the committee report to the provost.

Week of [1 to 2 weeks later]

  • The provost and VP/dean meet to discuss possible reappointment.

Upcoming BOT meeting or next

  • Review of appointment at Board of Trustees.